Dynamics 365 Business Central Licensing 2025 [Updated]

Microsoft Dynamics 365 Business Central licensing
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Mason Whitaker

Microsoft Dynamics 365 | Simplify your IT footprint and make decisions faster.

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Dynamics 365 Business Central licensing can feel complex, but understanding license types and subscription plans is critical to choosing the right option for your business. Microsoft offers flexible ERP pricing so small and mid-sized organizations can scale with confidence while only paying for the functionality they need.

Dynamics 365 Business Central License Types

Microsoft offers three primary license types for Business Central, each designed for different levels of functionality:

  • Essentials License – Core ERP features including finance, sales, purchasing, supply chain, and inventory.
  • Premium License – Includes everything in Essentials plus advanced modules for manufacturing and service management.
  • Team Member License – For light users who need read-only access, basic reporting, and limited transaction entry.

Dynamics 365 Business Central Packages Types

Business Central Essentials (Full User)

$70 per user/month

Business Central Premium (Full User)

$100 per user/month

Team Members


$8 per user/month

Choosing the Right Business Central License

Selecting the right license depends on your business needs:

  • Small businesses: Essentials with a few Team Member licenses for occasional users.
  • Manufacturers: Premium, due to its advanced production planning and service management.
  • Growing SMBs: Start with Essentials, then scale by adding modules or users.

Business Central Premium License

The Business Central Premium license includes all the functionality of the Essentials plan plus advanced modules for manufacturing and service management. It is designed for organizations that need end-to-end control of production, service delivery, and supply chain operations.

Premium is best suited for:

  • Manufacturers that require shop floor control, capacity planning, and production management
  • Service-based companies managing complex contracts, service orders, and resource scheduling

By choosing the Premium plan, businesses gain deeper ERP capabilities while still benefiting from seamless integration with Microsoft 365, Power Platform, and Azure.

Business Central Team Members License

The Team Members license is a low-cost option designed for employees who do not need full ERP functionality but require access to basic tasks.

With this license, users can:

  • View data and reports across the system
  • Update records such as timesheets, expenses, or approvals
  • Participate in workflows and collaborate with colleagues

At just $8–$10 per user/month, the Team Member license is a cost-effective way to extend Business Central access across your organization. It’s ideal for occasional or light users who only need partial access but still play a role in ERP processes.

The default setup for a Team Members looks like this:

business central team member dynamics 365

Conclusion

Choosing the right Dynamics 365 Business Central license is key to maximizing your ERP investment. At Volt Technologies, we help North Carolina businesses evaluate license types, compare costs, and select the best subscription plan. Speak to our Dynamics 365 consultants today to find the right option for your organization.

How to Buy Dynamics 365 Business Central License?

Dynamics 365 Business Central License can only be purchased only from Microsoft partners. Contact us at Volt Technologies to get a quote today.

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